General Data Protection Regulation (GDPR)

The law is changing and the General Data Protection Regulations (GDPR) come in to effect on 25th May 2018. The new legislations bring higher standards for handling data and greater expectations for improved transparency, enhanced data security and increased accountability for processing personal data. Schools have a legal duty to comply with GDPR.


The new GDPR is replacing the current Data Protection Act (DPA) and is set to strengthen and unify all data held within an organisation. For schools, GDPR brings a new responsibility to inform parents and stakeholders about how they are using pupils’ data and who it is being used by.


What does GDPR mean for schools?

A great deal of the processing of personal data is undertaken by schools will fall under a specific legal basis, ‘in the public interest’. As it is in the public interest to operate schools successfully, it will mean that specific consent will not be needed in the majority of cases in schools.


GDPR will ensure data is protected, will give individuals more control over their data and schools will have a greater accountability for the data:


Under GDPR, consent must be explicitly given to anything that isn’t within the normal business of the school, especially if it involves a third party managing the data. Parents must express consent for their child’s data to be used outside of the normal business of the school.


Schools must appoint a Data Protection Officer (DPO) and be able to prove that they are GDPR compliant.


Schools must ensure that their third party suppliers who may process any of their data are GDPR compliant.


It will be compulsory that all data breaches which are likely to have a detrimental effect on the data subject are reported to the ICO within 72 hours.


At Robins Lane, we started our GDPR journey in September 2017. We have:

  • Had nominated staff members work together on compliance.

  • Attend briefing sessions ran by the LA and held discussions in Headteacher and School Buinsess Manager network meetings.

  • Made everyone at school aware of GDPR.

  • Started to review all of our data and documents and have an action plan to move forward.

  • Completed a data mapping task and completed a data asset register.


We are currently awaiting the outcome of a tendering process to appoint an external DPO for the school. In the interim period, all DPO queries regarding GDPR should be directed to


Robins Lane already has strong data protection policies in place but these all need to be updated in line with GDPR.

As a parent/carer, you will receive correspondence from us regarding GDPR in the coming weeks. Please ensure that you respond to any correspondence as soon as possible.


Further information regarding GDPR can be found on the ICO (Information Commissioner’s Office) website.

Our Updated Privacy Notice



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Contact the School

Robins Lane Primary School

Kinmel Street
Robins Lane
St Helens

Mr David Spruce

Main Contact:
Mrs Clare Roberts - School Business Manager

Tel: 01744 678503
Fax: 01744 678504